Recruitment Privacy Notice

1.1 We will hold and process Personal Information in the context of our recruitment activities, which may include:

• identity information such as name, date of birth, gender and evidence of ID;
• contact information such as home address, email address and telephone number;
• photographs (including photos taken at recruitment events);
• CVs, application forms, evidence of qualifications and references;
• information relating to physical or mental health, including dietary requirements and information about reasonable adjustments due to a disability;
• equal opportunities monitoring information, including information about race, ethnic origin, religion and sexual orientation;
• interview notes;
• information relating to your right to work, including passport information, visa details, results of immigration checks; and
• the results of pre-employment and DBS checks.

1.2 We collect this Personal Information either directly from you (for example, in response to invitations from us to events, at events or interviews, or from applications, including through third party platforms such as cvMail or Vantage) or from third parties including employment agencies, former employers, other referees, qualifications bodies, education bodies, background check agencies, diversity organisations (such as Rare or Aspiring Solicitors) or publicly available information.

2.1 We process recruitment information about job, vacation scheme and work experience applicants in order to ensure that our employees, workers and vacation scheme/work experience students have the appropriate skills, qualifications, experience and suitability for each role and, where applicable, have the right to work in the UK. We may also process health information in order to comply with our duty to make reasonable adjustments.

2.2 We also process Personal Information about prospective job or vacation scheme or work experience applicants, for example details about individuals who attend recruitment events, sign up to a diversity organisation (such as Rare or Aspiring Solicitors) or contact us directly. We process this information in order to organise events, to assess the success of recruitment initiatives (for example, by tracking which individuals who attend events go on to apply for a role with us), and in connection with future applications.

2.3 The legal basis for processing your Personal Information in this context is because it is necessary: (i) for our legitimate interests in operating our business efficiently; and/or (ii) to comply with our legal obligations. Where we process recruitment information that falls within "special categories" (which may include health information), or DBS check details, this is done either with your consent or because it is necessary in connection with our employment law or regulatory rights, obligations and requirements.

We may disclose Personal Information to appropriate persons as is necessary to enable us to achieve the objective of our processing of the data as described above. This includes to third party suppliers of services who assist our recruitment process (such as background checking agents), former employers or other referees, and regulatory bodies (as required by law). Where we process information about diversity, including social diversity, this is to monitor, review and consider how to improve, equal opportunities.

4.1 You have certain rights in relation to your Personal Information. For example, you have the right to request that we erase your Personal Information (or part thereof) at any time, and we will comply with such request unless we have a lawful reason to retain your information (for example, to comply with our legal obligations).

4.2 You also have the right, subject to certain exemptions, to:

• see the Personal Information we hold about you and withdraw any consent you may have given to us to hold and use that Personal Information;
• ask us to make any changes to ensure that any Personal Information we hold about you is accurate and up to date; and
• in some cases, ask us to transfer any information we hold about you to a specified third party.

4.3 If you wish to exercise any of the above rights, please contact us using the details provided in Section 6 of this Notice.

4.4 Please ensure that any Personal Information you provide us with is accurate and complete and that you notify us of any changes to your Personal Information as soon as possible so that we can update our records.

5.1 Travers Smith may amend this Notice at any time. Any changes to this Notice will be posted on our website at www.traverssmith.com.

5.2 A version of this Notice in French is available here and a version in Dutch is available here.

6.1 Should you wish to exercise any of the rights set out above, or if you have any questions, complaints or concerns about the way in which we use Personal Information, please email the firm's Data Privacy Counsel at privacy@traverssmith.com, the Human Resources team at recruitment@traverssmith.com or (in relation to trainee/vacation scheme events or applications and apprenticeship events or applications) the Early Careers team at graduaterecruitment@traverssmith.com or apprenticeships@traverssmith.com, as appropriate. You can also submit questions or raise complaints or concerns using the online form on the Contact Travers Smith page on our website.

6.2 In addition, you have the right to make a complaint to the Information Commissioner's Office, which is the supervisory authority for data protection issues in the UK (www.ico.org.uk) or, if you based outside the UK, the relevant supervisory authority in your jurisdiction. For a list of the competent European supervisory authorities, see: https://edpb.europa.eu/about-edpb/board/members_en.